March 2025

• Speech Room Reminders:
  • Please be sure to always clean up after a session when held in a speech room. Be especially mindful of picking up any small objects used in session as our speech team works with many young children and babies.
• OT Assessment Reminders:
  • Please be sure to always make sure all assessment materials are together after an evaluation or when taking an assessment off-site.
  • Stay tuned for an update to help us ensure all assessments are ready and complete between evaluations. We’ll be introducing a new check in/check out system. More details to follow!
• Fusion Reminders:
  • For school observations / school sessions:
    • Drive time preset should be used when commuting from the clinic to a school site OR from the school site to the clinic to see clients. Drive time is not compensated for commute time, i.e. coming from home to school site and home again. School observations and school sessions are compensated at your therapist rate.
• Reminders from Admin:
  • Closing procedures if you are the last one in the clinic. Especially for days admin is out of office:
    • Turn off all lights
  • Turn off heat/AC (Nicole’s room, OT breakout room by food school, and gym)
  • Close metal warehouse door
  • Lock front and back door
  • Please submit Time Off Forms before the end of the pay period to ensure they can be processed before payroll.
  • Please gray block evaluation offerings on your schedule to ensure Admin does not double book appointmnets. Let us know if there is a shift in schedule/if your evaluation offering is no longer available.

• Kaiser Procedures – Documentation Requirements:
  • Kaiser Notes (SOAP Format)
    • Subjective(S): Briefly document what the patient or parent reports (one sentence). Example: Parent reports child has been more irritable this week.
    • Objective (O): Include 1-2 data points. Example: Observed decreased postural stability for ADL training (50% maintained).
    • Assessment (A): This section can be repeated each week. Example: Continue with the current treatment plan focusing on parent education and ADL training.
  • Weekly Documentation:
    • Copy and paste the SOAP note from the previous week. Update only the Objective (O) data field with new information.
  • Progress Reports (PR):
    • Four weeks before a PR is due, instead of a standard weekly note, document consultation with another provider on the child’s team. Use this time to begin writing the progress report.
    • Even when consulting and writing the report, still document the following in the patient’s chart:
      • “Progress report write-up, refer to progress report.”
      • “Consulted with client’s ABA provider to obtain progress and share carry-over strategies.”
  • Kaiser PRs:
    • When signing the progress notes and providing contact information please outline your Little Hands email and the clinic’s Google Voice phone number: (415) 758-2768
•  Please fill this out by Friday 3/07:
  • Summer Camp 2025 Client Rec
  • Please add any kids you recommend for summer camps and admin will reach out.

**Any new clinician books will be in the conference room bookshelf.  New games can be found in our game cabinets on the treatment floor.  

• Oral Motor Tools
• Toothbrushing Kit
• 2025 OT/PT Forum- Pearson
  • May 7th
  • September 24th
  • November 12th
• Proficiency Level I
• Foundations of Development
• Praxis & Motor Mastery: Decoding Dyspraxia and Apraxia
• Empower Listening and Learning at Home and School: Executive Function and Genuine Engagement: Back to School Edition
• Toddler Play Conference